Your Versatile Resource for an Extraordinarily Broad Spectrum of Applications
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- Executive Hospitality
- Minor Schedule Extensions
- Minor Upgrades and Enhancements
- Charges apart from Our Normal Inclusions Approved or Exceptionally Incurred by You or Your Guests We ourselves do not charge resort fees or other mandatory supplemental fees.
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Not Liquidated Damages
Our primary business and professional services, with hospitality and office services merely representing forums for supporting the specialties of our niches. Damages do not normally refer to physical losses (as would normally be the case of mass-market hotels and office buildings). Our niche services potentially involve the rare but substantial exposure to intangible damages, such as public disclosures.
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Averting Crises upon Arrival
Past experiences have revealed lessons in averting crises that are particularly relevant for our niches, often much different from mass-market hospitality. From a mission-critical perspective, we take seriously that most of our clients rely on us exclusively; they cannot simply go elsewhere without compromising security issues, forgoing custom health arrangements, or sacrificing valuable business services. They also often must maintain compartmentalization, preventing the usual resources of travelers to call upon unexpected situations. In particular, we endeavor to mitigate last-minute crises upon arrival, such as card-issuer blocks, which often occur upon long-distance luxury travel. Established clients have already demonstrated their reliability, but we also respect the mission-critical circumstances of new clients.
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Unplanned Damages and Indemnity
Deposits do not equate to liquidated damages. In the event that the deposit balance is insufficient for the outstanding liabilities, the remaining balance shall be charged against any credit card(s) on file, and/or shall be otherwise levied.
Damages Caused by Tortious or Other Wrongful Acts
Especially within our niche markets, the term "damages" rarely refers to physical losses (as would be more prevalent in mass-market hotels and office providers), and our clients are not prone to incur the criminal manifestations of petty theft, but our business can involve extremely large liabilities from intangibles, such as torts as breaches of confidentiality, tortious business interruption (such as because of complications arising from services for a client who does not meet our client requirements), and/or libel.
Our services are specifically structured for the benefit of good-faith, honorable intentions. In the event of any client disqualification, any held funds shall be applied towards any associated liabilities. Potential liabilities surpass the usual hospitality-related liabilities charged by customary hotels. For example, any deliberate, hostile posting of confidential information could result in theoretically millions of dollars in damages.
Please click here for an abstract of our client requirements.
(The provision for physical damages is primarily a hypothetical deterrent, not occurring a single instance out of thousands of reservations. We believe that if we were to have reduced the deposit amounts required of new clients, we would have attracted clients outside of our niches of good-natured, honorable professionals.)
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Amounts
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Corporate Billing and Attorney-Trust Accounts
If you are using an established corporate billing account, or
if an arrangement has been mutually agreed for an attorney trust account that has a sufficient balance maintained in reserve,
requirements for deposits/retainers for most services are waived.Our payment terms are optimized to avoid vulnerabilities that could otherwise spark pernicious effects. Before making ourselves available to the general public, we were structured for our core markets by relying primarily on corporate invoicing accounts and attorney trust accounts.
Your Prerogative
If you are using an attorney trust account or a corporate invoicing account that is based in the US, you are not required to provide a deposit for standard services. If you choose to provide a deposit for the benefit of convenient expenditures on your behalf, any amount is your prerogative.
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Reservations via Online Travel Services
Consistent Requirement for Deposit of $2,500
All services that are reserved via any online travel service require a $2,500 deposit to be paid within five days of reserving and prior to services commencing.
The only variation is for services of more than one contiguous month, for which the deposit amounts are larger. (Most online travel agencies do not accept reservations for longer than one month, however.)Please click on the picture or any of the topics above for more information.
Deliberate Discouragement of Basic Consumer Travelers
For new clients reserving via online travel services, deposits intentionally provide salience that we are a boutique specialty service, not generalized for mass-market consumers.
Salience while Still Time to Reserve Elsewhere
We are structured for sophisticated specialties, not for basic consumer travel. The deposit matter can be an unrelatable annoyance for those who are misaligned, and therefore the deposit fulfills one of its objectives of preventing the continuation of reservations that otherwise would be awkwardly unpleasant for mass-market travelers. By requiring a deposit promptly upon placing a reservation, including for clients who are not interested in our privacy protections, the salience of our explanations is enhanced—while they still have time to recognize that they should cancel and reserve at a mass-market hotel.
Please click here for elucidation on how we are not structured for basic consumer affordability.
Relevance of Online Travel Agencies
Large percentages of members of our niches reserve via online travel agencies.
This phenomenon is due to a variety of esoteric reasons that are unrelated to the usual marketing attractions of online travel agencies, and our experience is that no market manager of an online travel agency has ever heard of these reasons. From the perspective of the agencies, we provide a unique resource for high-end travelers who will not stay somewhere else if they cannot reserve us on the site. Most reservations with us via online travel agencies are the result of general Web searches for us by name, or based on potentiating combinations of checkbox criteria on hotel searches. For most of those who reserve with us for relevant suitability, the benefits of our deposit structure resonate as a valuable discovery of a rare resource that respects their professional complexities.
We have been asked why variations exist for direct reservations. Most of the variances pertain to specialty arrangements that are not available via online travel sites, such as corporate housing (which can involve deposits of much larger amounts, depending on the duration and locale). Separately, new clients who reserve directly with us are usually referred by existing clients, and statistically are more aligned with our sophisticated niches, thereby presenting less exposures to problematic variables.
Limitations of Standardized Descriptions and Policies
Among Boutique Specialists Like UsPlease do not rely on third-party standardized statements or lack thereof.
For elucidation regarding the fee-related policies of online travel services, please click here.
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Standard Services of Less than One Week in Duration
- Invoicing Accounts
- Most Services with an Attorney Trust Account: Waived
- Most Services with a Corporate Billing Account: Waived
- Some exclusions apply. Offshore • Some Custom Complexities • Romantic Sovereignty • International
- Signature or Rabbit Hole Refuge Without an Invoicing Account Regularly Priced Only
- New client: $1,000
- Returning client, without a Credit Card: $500
- Returning Client, with a Credit Card Provided to the Underlying Facility: Waived
- Most Other Reservations
- Standard Refundable Deposit: $2,500
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Standard Services of Two to Three Weeks in Duration Standard Refundable Deposit: $2,500
- Invoicing Accounts
- Most Services with an Attorney Trust Account: Waived
- Most Services with a Corporate Billing Account: Waived
- Signature or Rabbit Hole Refuge Without an Invoicing Account Regularly Priced Only
- New client: $2,500
- Returning client, without a Credit Card: $1,000
- Returning Client, with a Credit Card Provided to the Underlying Facility: $500
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Extended Executive Services
The applicable deposit for extended executive services (often including corporate housing) is twenty-five thousand dollars. No application or credit check is required. If an outside travel agency or other third party has reserved the services, the deposit amount is automatically set at twenty-five thousand dollars. Custom arrangements for specialty services or assets are dependent on mutual agreement and may involve a higher deposit. Without an invoicing or attorney-trust account, the deposit and the full duration of fees are payable within five days of placing the reservation and before services begin.
The following reduced amounts apply to regularly priced, prepaid Rabbit Hole Refuge of one month or longer that is reserved directly or offline via a personal-service travel agent.
- For clients who have previously engaged us for extended services, the deposit amount is reduced to ten thousand dollars.
- For new clients, the deposit amount is reduced to fifteen thousand dollars.
Without an invoicing account, a refundable retainer of twenty thousand dollars applies to ongoing business services that are expected to last more than one month. The retainer is payable in advance, together with the estimated or fixed fees. Reduced amounts may apply in consideration of other factors.
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International Services
Upon Detailed Client Specification and Discussion
As part of detailed discussions and explicit approvals, a deposit of a minimum of fifty thousand dollars would apply to the following services:
- international services;
- an executive cruise; and/or
- complex event hosting.
Remittances
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Payment Requirements
Sustaining the Rates and Services of Your Reservation
Clearance of Payment in Full within Five Days of Reserving and Prior to Commencement of Services
To enable our wide variety of unusually customized and flexible arrangements for hospitality (such as personalized accommodations) and finance (such corporate billing accounts, and payment methods that often require days or even weeks to process and to clear conclusively), and to avoid crises on days of arrival, payment in full must clear within five days of placing the reservation, and before services begin.
Payment in full is defined as the fees plus (if applicable) the refundable deposit.
Subsequent Reinstatement
If Not Settled within Five Days of Reserving
If payment in full does not clear within five days of placing your reservation, you would continue to be entitled to your forthcoming reservation, but the rates at the time of settlement of payment in full would apply.
Costs increase, and resources decrease, as the arrival window narrows. Rates usually increase significantly in the months, weeks, days, and hours prior to arrival. These higher rates are due to higher internal costs and reduced availability of resources.
Other Topics of This Page
Online Travel Services
Not Structured for Consumer Procedures or Affordability
Please see the respective topics of this page for further information.
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Deposits and Credit/Debit Card Protocols Optimized for Niche Specialties
Substantially for the Benefit of External Expenditures
A primary reason for our deposit structure is to enable our niche clients to apply almost any expenditure for their travels without compromising themselves with credit card transactions—the opposite situation of desiring to use a card as an authorization.
Please click here for more information about the confidentiality benefits of expenditures on your behalf for your travels.
Deliberate Discouragement of Basic Consumer Travelers
We are structured for sophisticated specialties, not basic consumer travel. Among clients for whom we are well aligned, the benefits of our deposit structure resonate as a valuable discovery of a rare resource that respects their professional complexities.
Especially in situations where we provide a substantial discount to fill a vacancy, some consumers insist on holding onto the bargain rates and ignoring our explanations of how they will find our specialized security to be awkward during their travels. By requiring financial procedures promptly upon placing a reservation, including for clients who are not interested in our privacy protections, the salience of our explanations is enhanced—while they still have time to recognize that they should cancel and reserve at a mass-market hotel.
Please click here for elucidation on how we are not structured for basic consumer affordability.
Card Transactions for Niche Protections
Although luxury hotels traditionally place authorizations on credit cards, instead of using deposits, the customs conflict with compartmentalized security.
Credit and debit cards pose a variety of information compromises. The custom of hotels placing authorizations on credit cards are among the most problematic for sustaining location confidentiality during sensitive business travels.
We also recognize that debit and credit cards are desirably convenient. Therefore, for clients who wish to apply our fees to a credit or debit card, we avoid references to your specific location and dates of travel with sophisticated procedures. Avoiding direct references to us means that we do not have the flexibility of mere authorizations. Cards are charged, not merely authorized.
Unable to Refund via Reversal
Our protective compartmentalization for charging debit and credit cards generally prevents us from being able to reverse a charge to issue a refund. There are multiple complications that can develop from issuing substantial checks as refunds for transactions that were initially charged to cards, especially for relatively recent payments. Therefore, most deposits should be tendered via check, bank wire transfer, or other method besides a debit credit card.
Avoiding References to where You will Be Staying
Aligned with our SCI-based protections, we take the time to be extraordinarily cautious of breadcrumbs (exposing awareness of your whereabouts to sophisticated infiltrators/denigration twisters) if you choose to apply charges to a debit, credit, or prepaid card.
Please click here regarding your sophisticated privacy protections with credit and debit cards.
Other Payment Methods
By using a corporate invoicing or attorney-trust account, you normally would not need to provide a deposit.
Please click here for our uniquely diverse breadth of other payment options.
Inherent to our safehouse paradigm, we do not operate front desks or other open-security reception. Each arrival is private and confidentially coordinated in advance. Therefore, If you have not settled the applicable fees and deposit prior to arrival, we generally also would not have had the opportunity to coordinate your chauffeured rendezvous. Likewise, because each occasion of service is fully custom, and because clients who do not coordinate with us properly in advance are typically tacit cancellations by choosing not to fulfill the conditions of the reservation, there would be the disappointing circumstance of no hospitality awaiting your arrival.
Intentional Salience
Optimized for Boutique Specialties
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Contrast to Mass-Market Customs
We deliberately uphold policies that are important resources for clients of our specialties, even if the dependent services are immaterial or inconvenient for mainstream travelers who are accustomed to the routines of mass-market hospitality.
Please click here to gain greater understanding the risks that can unjustly befall prominent, good people in our niches.
Hotels customarily maintain efficient structures for high-volume mainstream markets. Please click here for examples of how those structures often cause security compromises to members of our niches.
Please click here for insights into how we are not structured for front-desk transactions.
Please click here for insights into how we are not structured for mass-market travelers.
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